Finding solutions is not just what Secretaries do in their jobs every day; it’s also a necessary part of being resilient that can help us deal with life’s problems. The interesting thing about being solution-focused is that it’s not even necessary to know the details of a problem in order to fix it. You just have to focus on how you want things to be different and work towards that.
Analysing the problem won’t help solve the problem
Clutter: The collection of “stuff” lying around that creates disorganisation in your workplace. It sabotages your productivity and can adversely affect your mental health day in and day out.
It’s time to get it under control!
Research has shown that cluttered spaces have negative effects on stress and anxiety levels, the ability to focus, eating choices and even sleep. It also creates a poor first impression of your perceived skills and abilities at the office when someone stops by your desk.
As an administrative professional, you understand just how much structure and organisation come into play on a daily basis. You probably have multiple systems and procedures that allow you to create order and inspire productivity. But with so many people and processes to manage, even the best of us can get overwhelmed when we look at our files, binders and calendars.
One of the easiest ways to add structure and organisation to your workspace, files and more is to use colour-coding. According to research by neuroscientists, our brains are hard-wired to process colour before virtually anything else, improving comprehension and helping us process information more quickly, as well as retaining it longer.
Not everyone has heard of the term “imposter syndrome”, but the chances are that, at some point in your career, you have experienced it. It’s the feeling that you don’t deserve the position you are in, that the faith others have in you to do a good job is unsubstantiated or that any success you have is mere luck.
Imposter syndrome can be summed up as believing you are not as competent as others perceive you to be.
The art of concentration is an important skill to master. Whether for studying, working or managing your home life, being able to concentrate and focus when you need to is often essential. This is especially true in roles such as that of a Legal Secretary, where attention to detail and fine-tuned organisation are paramount. There is so much advice out there on how to improve concentration. You may already be familiar with tips such as taking breaks, removing distractions and creating a designated work/study environment. These things often seem like common sense, and many people try their hardest to implement them, but are they enough?
Good writing skills are fundamental for any Legal Secretary. Most jobs in the legal sector will have some reference in the job description to “excellent communication skills” and this will include written communication. Even if writing skills are not specified, a high standard will still be expected.
We would like to give you some tips to help you spot good legal writing, as well as provide suggestions on how you can improve your own and the standard of others’ written communication.
Keep errers in cheque?
This past year has seen some unprecedented changes and unpredictable moments for most of us, in both our working and personal lives. As restrictions continue to ease and life slowly starts to shift back to “normal”, we would like to reflect on the past year. Here at ILSPA, we believe that it is important to find and focus on positives. So in the interest of inspiring and uplifting our Students and Members, we want to share some unexpected positives that have been happening in our profession over the past year.
Recruitment
We can all agree that mental health is an important topic. But how many of us are actively prioritising it in our daily work routine? In honour of Mental Health Awareness Week, 10 – 16 May 2021, we want to share some simple things that you can incorporate into your day to help your mental wellbeing.
Get out into nature
Personal Assistant diary management is a huge task. Some employers have complex and often overwhelming diaries which can take up huge chunks of your time.
To be a successful PA, it’s imperative to be able to stay on top of your boss’s diary; otherwise, it could lead to missed appointments or important life events. So, what can you do to achieve highly effective PA diary management?
In this article, we share our very best diary management tips for PAs.
What is diary management?
Diary management involves managing the diary and day-to-day life of a business leader. While this task may appear rather straightforward, there’s a lot more to it than simply keeping track of important events.
Key PA diary management tasks can involve:
Learning a new language as an adult is always a daunting challenge.
You might have spent years learning a new language and, finally, you have the opportunity to use these new skills in your career. Making sure that you have a high level of English aptitude is important for communicating with clients and producing important documentation.
Take a look at some of our strategies that you can implement in your daily life to improve your English skills.
Speaking English fluently
Language learners are often intimidated by communicating with native speakers in their language.